Share Your Files
Share your uploaded Private Session Exhibits by introducing them to the Session. Access to shared files depends on the Session’s file sharing configuration and participant roles.
File Sharing Configurations
All Sessions use Standard file sharing by default. For enhanced security, Sessions can be configured for Server-Side file sharing during scheduling.
| Configuration | Standard | Server-Side |
|---|---|---|
| File Rendering | Shared files are rendered client-side on each participant's device | Shared files are rendered on Prevail's secure servers |
| File Processing | Files load on each participant's device before rendering | Files are processed on Prevail's secure servers and immediately streamed to each participant |
| File Data Location | File data is transferred to each participant's device | File data remains on Prevail's secure servers |
Standard File Sharing
Standard file sharing transfers file data directly to each participant’s device, where it is loaded locally before rendering.
Server-Side File Sharing
Server-Side file sharing processes and renders files on Prevail’s secure servers, then streams them directly to participants without transferring file data to their devices. Participants can view files immediately without loading delays.
To request Server-Side file sharing for a Session, contact Prevail Customer Success at CustomerSuccess@prevail.ai.
Introduce Files
Share your uploaded Private Session files by introducing them to the Session. Introduced files appear in the Shared Session Exhibits section for Standard participants to view and download. When files are introduced, they also appear as events in the AI Speech Capture panel as links. Standard participants can access shared Session files after each Session in the Prevail Briefcase and Session Review.
Limited participants have restricted file access and cannot view or download introduced files. File names appear in the AI Speech Capture panel but links are disabled. Limited participants cannot access files after the Session in the Prevail Briefcase or Session Review.
Guest users do not have permission to upload or introduce Session files but can view and download files introduced by others.
- On the Session Toolbar, click the Files icon.
The Session Exhibits panel opens.
- In the Private section of the panel, locate the file you want to share.
- Click the More icon > Introduce.
The file appears in the Shared section of the panel for all Standard participants.